7 Expert Tips for Securing the Ideal Event Space in Las Vegas
For a long time, Las Vegas has been one of the most popular cities in the world. According to Travel Weekly, it welcomed over 40.8 million visitors in 2023.
If you want to host an interesting event, Las Vegas could be the perfect spot. The trick here is finding a venue that’s just right. There are all kinds of options available, so it’s worth taking the time to think carefully about exactly what you want.
When looking for an event space in Las Vegas, make sure you’re asking the right questions and thinking about the most important elements. In this venue selection guide, we’ll go over some key tips that will help you make the right choice.
- Location of the Venue
One of the first things you need to think about is the location. It can have a sizable impact on the convenience for attendees and how successful the event is overall. For local events, you want to make sure it’s fairly easy for people to get to.
Think about aspects such as:
- Traffic
- Transportation options
- Parking availability
Provide attendees with information on the location as well as any details that might help such as nearby parking. On top of making things more logistically sound, a good location can improve the entire experience for attendees.
- Nearby Accommodation
Regardless of what it’s for, all ideal event locations should be close to suitable accommodations. Fortunately, Las Vegas has a huge selection of hotels and other options, so you should be able to find something ideal.
It would be best to have a venue that’s within walking distance of different accommodation options, though this may not be entirely possible. In Las Vegas, however, there are plenty of transport options such as taxis or rideshare apps like Lyft, so it shouldn’t be too hard to get around this.
1923 Prohibition Bar has two locations, both in lively areas of the city. You shouldn’t have any trouble with anyone struggling for accommodation near either of these.
- Capacity
When planning an event in Vegas, you need to think about how many people will be attending. It’s vital that you choose a venue that’s large enough for all of your guests. This will directly impact the comfort of attendees.
Make sure you know in advance how many people will be coming. You won’t necessarily need a precise number, but you should have a good idea.
When thinking about this, you should try to avoid selecting a venue that’s significantly larger than it needs to be. Having a lot of space can make an event feel empty. You may also be paying more for a lot of space that you don’t need.
- Facilities
Depending on what your event is for and how you expect it to go, you should think about the kind of facilities you’re likely to need. Make sure you understand these well in advance if you want things to go smoothly.
For example, you may want to make sure you can play music during your event, or even videos. You can enquire about the audio/visual capabilities of the venue. Depending on what they have available and what you need, you may also be able to hire external vendors to provide certain facilities or amenities.
- Food & Beverage Accommodations
One of the most important things at all kinds of events is making sure the guests don’t go hungry or thirsty. As such, you should check to make sure they can accommodate food and drink.
When looking at this, you need to think about the nature of your event. You may want to be providing a full meal for guests, or you might just want some snacks. In terms of drinks, you may just want to provide some simple refreshments, or you might want to make sure guests can get alcoholic beverages.
1923 Prohibition Bar offers a selection of premium spirits and specialty cocktails. If a luxury speakeasy experience sounds about right for your event, then it could be the perfect venue.
- Evaluate Attendee Sentiment From Past Events
Think about events you’ve run in the past and see what insights you can gain. If you’ve run an event that didn’t go particularly well, you may want to make some changes. Conversely, if you’ve run events that were better overall, then you may want to adopt some elements that you think will work well again.
Knowing what your attendees want will help you plan your event effectively. At the same time, you need to think about your budget and event goals. This is always easiest if you know your guests well.
It can be a good idea to ask your attendees some questions about the event ahead of time. Determining what they want will help you select a suitable venue and make any other arrangements that you need to.
- Beware of Hidden and Extra Costs
You should have a budget in mind in advance so that you can make sure you plan things out accordingly. You’ll only be able to select a venue that’s within your budget, but even when doing this, there could be other unexpected costs.
Make sure you identify and understand all costs before committing to a venue. You can do this by obtaining comprehensive quotes that detail all possible expenses for your event.
Check through any quotes you get to make sure they include things like:
- Taxes
- Labor costs
- Service fees
- Delivery fees
- Suggested gratuities
If there are any concerns, clarify them with the venue. Doing this will help prevent any unexpected surprises so you can stick to your budget.
Finding the Right Event Space in Las Vegas
Las Vegas event planning can be difficult, but it’s worth putting in the effort to make sure it all goes as it should. Consider your different options and how you want things to go so you can select the most suitable event space in Las Vegas.
1923 Prohibition Bar can be a great choice. It provides a 1920s feel that makes it stand out so your event will be a far more unique experience than one held at just any bar.
We have an expansive menu, so all of your guests will be able to find something they like. Make an event request today to get a quote for your booking.
