Guide to Hosting a Successful Private Event in Las Vegas
Planning a private event in Las Vegas, the real “city that never sleeps,” can be overwhelming. Working out what each person wants out of an event can lead to organizational issues, worries, and restless nights.
Do you need a guide to help you avoid the common missteps of private event planning?
These Las Vegas event tips should give you everything you need to help you organize a successful private event. From the secret to venue selection to creating a great atmosphere, this guide offers the event success strategies you’re looking for.
So read on, and let’s make an unforgettable event you’ll be lauded for in years to come.
Selecting the Ideal Venue for Your Private Event in Las Vegas
One of the joys of planning an event in Las Vegas is the immense plethora of different venues on offer. With so many, though, you will need to take time to think about what is going to be perfect for your specific group. After all, you want to ensure everyone gets what they expect out of the evening.
Considering Your Group
First off, consider the size and amenities of the location you need. How large is your party, and what will they want to do with their time? Do people want to enjoy one another’s company and socialize, or do they want to take in local entertainment?
If you only have a small group, finding an activity you can enjoy in private for a more intimate time may be a priority. However, if you have a large group who might want to all go to a single location, you may need to call the venue ahead of time to ensure you are not turned away.
Survey your group beforehand. Ask if they have any locations or themes that they tend to avoid. Having a good idea of everyone’s best choices will help you focus on locations that will make the most people happy.
Assessing Location Facilities
Think about the amenities the host location offers, too. Before you plan to visit a bar, ask whether people want to have a meal or not. If so, a place that serves meals should be in your crosshairs.
Other aspects you will want to consider include:
- Parking and distance
- Accessibility
- AV equipment if necessary
- The formal or casual nature of the venue
- Appropriateness of the venue entertainment
So, for example, a 1923 Prohibition-era Bar may be perfect if you want to have a fun evening event with a medium-sized group. It is the top choice if your group wants an exciting and adventurous ambiance while out for an evening social drink.
Crafting the Ultimate Guest Experience
The best experience starts long before you step in the door of the venue and continues until you stop talking about it years later.
To foster such an attitude, start by trying to create an immersive atmosphere that aligns with your event’s theme. If we continue to consider the above Prohibition bar theme, you could start by doing things like:
- Creating physical invites themed on the 1920s Art Deco style
- Dressing to match the aesthetic of the 1920s
- Playing up the theatrical nature of a secret Prohibition-era bar
- Turning off the phones as soon as you enter the venue
- Buying drinks that match the era
Some locations even demand that you do such things, to maintain the ambiance of the location. The more you “buy in” to an experience, the more it can make you feel like you are truly there.
Leaning Into the Theme with Décor and Ambiance
If you choose to book out a private space, you can go the extra mile by decorating it with touches that match what you are aiming for. Whether you plan to recreate the ambiance of a Greek villa or the bar mentioned above, you can often find items to make it feel all the more realistic.
Before you visit, make sure to also speak with the host staff. They can tell you if they can help by doing things like:
- Dimming the lights and creating a moody ambiance
- Using themed materials and colors that match said theme
- Putting up additional decorations to enhance the event
Continuing the use of the prohibition bar as an example, you can use props from the era to make people smile. For example, get pictures of event attendees and create newspaper clippings or “BOOTLEGGER WANTED” posters to put on the walls. You could even hire a local actor to play the part of a law enforcement agent to put a real edge on the proceedings.
Improving Events with Thematic Cocktails and Liquors
Event planning in Las Vegas wouldn’t be the same without a few perfectly-chosen beverages. As such, try to find some signature drinks that embody the spirit of your event.
Discuss the possibility of creating thematic cocktails or other drinks with the venue. In many cases, they may even be able to make some that match your specific group. Ensure you provide both alcoholic and non-alcoholic beverages, though, to make sure people can hydrate no matter who they are.
Planning for a Seamless Event
When you have everything in place, put together an event agenda and make sure everyone knows the time they need to arrive. After all, if you’re attending a specific stage show, you don’t want to miss what could turn out to be the performance of a lifetime.
Ensure that you also have contingency plans. If transport fails or you cannot get there due to an emergency, make sure people know what they are doing when they arrive.
If necessary, make a checklist that everyone has access to. A foolproof plan is better than having it all falling apart.
Celebrate in Style at the 1923 Prohibition Bar
Having a truly memorable private event in Las Vegas often means trusting that the venue can take you from a good event to a great one. This is why we recommend the 1923 Prohibition Bar. It has long been a reliable location for groups visiting the city due to its unique charm and exclusive ambiance.
Whether you like live music or chatting into the evening, it offers everything you need. So, contact us and ask about what we can do to make your evening something you will cherish for years to come.
